In Word 2002-2003, go to the Format menu and choose Borders and Shading, then choose None or No Borders; That Large Blank Space at the Bottom of Your Page. Or perhaps, as you’re proofing the document before printing, you notice that one of the pages has a large amount of white space at the bottom. This will add the Picture Tools > Format tab to the ribbon in Word 2007 and Word 2010 (Word 2003: Right-click on the picture, then select Format Picture > Picture tab). Click Compress Pictures (in the Adjust group).
Microsoft Word can create formatting problems that seem to defy solution no matter how many you use. Here are three of the biggest head-scratchers I see in day-to-day law office work (and how to fix them).
That Horizontal Line You Can’t Delete There you are, typing along and minding your own business, when all of a sudden a horizontal line appears across your page. You do what seems to be the sensible thing: placing your cursor before the line and hitting the Delete key. Except, that doesn’t work. What you’ve got here is something called a paragraph border that’s been created for you courtesy of.
You made the innocent mistake of typing three dashes in a row and hitting the Enter key, and Word decided that you must have wanted a line all the way across the page. Here’s how you get rid of it:. Place your cursor into the text immediately preceding the horizontal line. In Word 2007-2010, click the Border drop-down in the Paragraph section of the Home tab of the Ribbon and choose No Border.
In, go to the Format menu and choose Borders and Shading, then choose None or No Borders That Large Blank Space at the Bottom of Your Page Or perhaps, as you’re proofing the document before printing, you notice that one of the pages has a large amount of white space at the bottom. You turn on your, looking for a page break code, but there’s none to be found. So if no one has accidentally put a hard page break in there, why is the page breaking there? The fault lies with Microsoft Word’s version of Block Protect, which on the same page. This is a particular problem with text that has been generated by outside systems, such as billing programs. The fastest and easiest thing to do is to hit CTRL-A to select all the text in the document, then go to the Home tab and click the Launcher arrow in the bottom right-hand corner of the Paragraph section: You’ll get the Paragraph dialog box. Make sure the three checkboxes below are unchecked (you may have to click them twice to get them unchecked): Once you’ve done this, you’ll want to scroll through your document (preferably in ) and make sure all your page breaks are correct.
That Highlighted Text That Won’t Go Away If you save your Westlaw or other research portal documents as Rich Text Files (.rtf) and then try to use that text in Microsoft Word, you may notice your research keywords are highlighted. Unfortunately, they’re not highlighted Microsoft Word’s way, so you can’t just select the text, drop-down the little Highlighter tool in the Font section of the Home tab, and choose No Color to delete the highlighting. That’s because you’re not dealing with font formatting (which is what normal highlighting is), you’re dealing with paragraph formatting. Quickest, easiest fix? Select the text with your mouse or keyboard, then press CTRL-Q to remove all paragraph formatting.
If you need to preserve other paragraph formatting like indentation, etc., select the text and click on the drop-down next to the Shading icon (it looks like a paint can) on the Paragraph section of the Home tab, then choose No Color. So, What’s Your Puzzler? There are probably as many as there are Microsoft Word users. Which one has puzzled you lately? I have, and it’s usually because someone’s backspaced over a code of some sort (like the paragraph break, which occasionally is the border between one text ‘definition’ and another). Sometimes, rather than setting the base font of the document (or the “Normal” font) to whatever font they want, users will change fonts on blocks of text in sort of random fashion, which can result in some weird document behavior.
Next time that happens, you can hit CTRL-Z to undo the damage, then try to set the Normal or relevant paragraph styles to the right font. Or do CTRL-A to select all text and (assuming you want the entire document to be the same font) and change the font for the whole document. There’s also a way to prevent that from happening ever again. It involves re-configuring AutoFormat: (1) Go to Tools, AutoCorrect Options (Word 2002-2003) or go to Word Options, Proofing via that big, round Office Button in the upper left-hand corner (Word 2007) or on the File tab under Options (Word 2010), then go to AutoCorrect Options. (2) Go to the AutoFormat As You Type tab (all versions). (3) The checkbox that controls this particular feature is found under “Apply as you type” (almost dead center – see it?). Uncheck the “border lines” checkbox (and any of these other AutoFormat features that have been bedeviling you lately) and click OK.
I have two common snafus, one of which I have solved, one I haven’t. The first is when I notice that suddenly all of my text is in Times New Roman at 12point font. We use a different font (book antiqua) that is fairly similar, so the difference is sometimes hard to spot for a few lines. The problem is that when I remove italics, I tend to keep typing fairly quickly. I type ctrl-i, ‘space’ etc. What I actually do is type ‘ctrl-i’ ‘ctrl-space’ without knowing that I kept the ctrl key down too long.
What that does is removes formatting and reverts to the ‘standard.’ There are two solutions; don’t do it, and change your ‘standard’ formatting to the one you actually use. The second problem is where I have section breaks in a document (say a will) I often struggle to keep the page number OFF the first page, (part of section 1) but ON the last page (part of section 2.) I use the ‘don’t number first page’ check-box, but it often numbers it anyway. I need help with the briefs I get from the attorney’s I support.
They cut and paste paragraphs, citations, formatting into a brief. I am responsible for creating the Table of Contents and the Table of Authorities, but many times the files come with the previous codes already there, generating wrong page numbers and a table of contents that is piece meal. Is there a way to mass delete all the codes and TOC TOA formatting so that I can start marking a clean brief. My briefs seem to be 50-100 pages, so going in one by one can be time consuming when my turn around is expected same day or within 24 hours. I have Office 2010 and my attorney’s use Office 2003.
Here’s the problem (as you’ve apparently already figured out) — using features like Clear Formatting (that button that looks like an eraser in the Font section on the Home tab) doesn’t touch embedded codes like marked citations. What I’d recommend is that you select the offending text, use CTRL-X to lift it out of the document, then use Paste Special ) to drop it back in as Unformatted Text.
You’ll lose formatting like italics/underline on case names, etc., but it sounds like a small price to pay to get your TOAs/TOCs working correctly. And it sounds like your attorneys need a quick lesson on Paste Special, too. The two seconds it’ll take them to NOT do CTRL-V will save you a ton of time in not having to clean up after them, WHICH WILL HELP THEM GET WORK OUT THE DOOR FASTER. Can we all say Win/Win? I use MS Word 2010 in conjunction with Nuance PDF Converter. I’ve recently converted a document from PDF to Word. I’ve gone through once to fix all the things that Word doesn’t recognize as actual words and had copied as pictures (don’t even get me started on that), but I found it had also tampered with the basic margins.
At this point I had sent it back to the original requestor and everything was fine. After fixing the margins and re-formatting a lot of the internal text (tables, flow-charts, etc), I sent it back again. This time all of the formatting was even WORSE than before I fixed it. He sees a horribly messed up flow chart, and I see a nice, clean one.
It’s the same document, same version of Word, same kind of computer, same monitor, even! Why does this happen, and how can I fix it? Hi, its a good post but i couldn’t fine the answer to problem i’m facing;( MS word 2010, i’m doing a research assessment. I had made front cover, done bit of literature reviews. At the end i had made budget and timeline ( which were suppose to be the last part of assessment). Now i still need to put stuff in between front cover and budget. I want that when ever i add stuff in, i don’t disturb the last two pages.
When i would need a new page it comes after the reviews before the budget without disturbing or moving budget’s position. Any help would be appreciated. I have a similar issue,but it involves the page numbering. I have been using word for years to format books (I’m an author and editor), and have had no issues with adding page numbers, inserting section breaks to start them at a certain spot (like after the title page), and I unclick the link to the previous section when starting my page numbers in the middle of a document. The issue is that recently, word for some reason began adding a horizontal line above the page number.
I’ve tried erasing the border, and it says there are none, but there it is. I can’t highlight it or delete it. I hate it, and I want it gone. Any suggestions? I might add that when I chose my page numbers to put in, I’m not selecting one with a line.
I set my background for parchment (or canvas or any other because I tried them all) and I finally got it to cover the entire page when printed. (Printer is HP c7280, Word 2010) I wanted to make a document look old.
If I print page 1 it is perfect if I print page 2 it is perfect, if I print 1 and page 2 it is perfect but if I print page 1 and 2 back to back (duplex) page 1 has a 1/2 inch white strip on the bottom. In fact if I continue printing back to back every odd page has that strip but not if printed individually, only two sided printingwaitcould it be that the paper is held by the printer at the bottom 1/2 inch to be pulled back into the machine and therefor the ink cannot get to it?
Doing front to back and back to front I get the same results, always the odd page has the strip. I can print out all the odd pages and then flip the stack and print all the even pages. So I guess the question is doing duplex printing with a document with a texture or color covering it all is there a way to get the 1/2 strip to be covered or is it mission impossible? The DREAM is always the same. Bill Gates calls me from Jail.
“Michael, there’s a bunch of these BIG, BRAWNY sweaty inmates and they demanded I have sex with each of them. The guards aren’t around and I’M SCREWED!!! I always tell Mr. Gates the same: “Calm down, Billy. First, did you do a BACK-UP? If you didn’t—you soon will!!! Second, did you try CONTROL, ALT, DELETE?
Didn’t work, huh? Then it looks like YOU’RE SCREWED, William!!! You can start you life over or call MICROSOFT CUSTOMER SERVICE!!! I then chuckle to myself and sleep soundlyG-O-D, I hate MS (fill in your MS PRODUCT here)!!! MY CRISES DEJOUR involves Cutting & Pasting a 2007 word doc onto Pleading Paper. You can’t take an OLD pleadings and wipe it out & cut & paste onto it because, while it looks great on the screen, it prints it without it!!!
Our old WORD 2003 had a PLEADINGS WIZARD integrated into the program; WORD 2007 doesn’t. Don’t even get me started on our ‘FREE’ WIN10 upgrade. WIN10 will work on SOME of our laptops B-U-T not those with the Radeon ATI video graphics in them. Ask me about our WIN10 upgrade that cost us one month down time when we had to convert everything back to WIN 7 Pro 32bit!!! Your brief is finished and you have enough time to run to San Francisco from Sacramento & it is MAGNIFICANT—the best Tobacco, Caffeine and other Hallucinogens can produce. You print your OPUS and openly weep. As if demon possessed, Microsoft has shifted every other line of text up to fill wasted space and now your whole paper is wrecked!!!
I wrote a simple WITHDRAWAL Brief, six pages long that LOOKED GREAT ON THE SCREEN but broke up when printed. NOTHING WORKED.
My solution was to cut each page then paste each page as a new document and then go back into the Footer and renumber them to match each of the cut six pages (in sequence).
Word for Office 365 Word 2019 Word 2016 Outlook 2016 Word 2013 Outlook 2013 Word 2010 Outlook 2010 Word 2007 Outlook 2007 You can change the spacing between characters of text for selected text or for particular characters. In addition, you can stretch or compress an entire paragraph to make it fit and look the way that you want it to.
Change the spacing between characters Selecting Expanded or Condensed alters the spacing between all selected letters by the same amount. Kerning alters the spacing between particular pairs of letters - in some cases reducing and in other cases expanding the space depending upon the letters. Expand or condense the space evenly between all the selected characters. Select the text that you want to change.
On the Home tab, click the Font Dialog Box Launcher, and then click the Advanced tab. Note: If you're using Word 2007 the tab is called Character Spacing. In the Spacing box, click Expanded or Condensed, and then specify how much space you want in the By box. Kern the characters that are above a particular size Kerning refers to the way spacing between two specific characters is adjusted. The idea is to give a better looking result by reducing the spacing between characters that fit together nicely (such as 'A' and 'V') and increasing the spacing between characters that don't. Select the text that you want to change. On the Home tab, click the Font Dialog Box Launcher, and then click the Advanced tab.
![Word 2011 For Mac Large Space After Number 100 Word 2011 For Mac Large Space After Number 100](/uploads/1/2/5/6/125627032/252537590.png)
Note: If you're using Word 2007 the tab is called Character Spacing. In the Scale box, enter the percentage that you want. Percentages above 100 percent stretch the text.
Percentages below 100 percent compress the text. Change the line spacing To increase or decrease the amount of vertical space between lines of text within a paragraph, the best method is to modify the style the paragraph uses. Find the style you're using in the Styles gallery on the Home tab.
Right-click the style you want to change and select Modify. Near the center of the dialog box you'll find the line spacing buttons that let you select single, 1.5x or double spaced. Choose the spacing you want to apply and click OK. If you'd like to apply more specific line spacing to the style, clickthe Format button at the bottom left corner of the Modify Style dialog box and select Paragraph. The Line spacing drop-down lets you select or set more specific line spacing. For more information on modifying styles in Word, see:.
See also. a free, 10-minute video training course.
Do you have a question about Word that we didn't answer here? Post a question in the. Help us improve Word Do you have suggestions about how we can improve Word?
If so, please visit and let us know!